BCEC

Schedule

Please click the button below for the 2019 Tentative Schedule. A Final Schedule will be posted online no later than 8:00 PM Wednesday, May 22nd, 2018.

TENTATIVE SCHEDULE


Registration Info

PARTICIPANTS

This meet is open to all athletes ages 9-13 years of age.  There are no restrictions.  Athletes can enter this meet with their school team, as an individual representing their school, a BC Athletics club member or an unattached individual athlete (no affiliation). 

ONLINE REGISTRATION

All Entries must be completed online at trackie.reg. Registration for the 51ST BCEC can be found here: http://www.trackiereg.com/2019-THEBCEC51

REGISTRATION OPEN

Wednesday - April 17th, 2019 (9:00 AM)

REFUNDS

No Refunds. No Exceptions

REGISTRATION DEADLINES & FEES

  

 

Early Bird

Regular

Late

Day of Event

Deadline (Date)

SUN MAY 5TH

SUN MAY 19TH

TUE MAY 21ST

n/a

Deadline (Time)

11:59 PM

11:59 PM

11:59 PM

n/a

Per Event*

$ 7.50

$ 10.00

$ 20.00

$ 25.00

Per Relay

$ 15.00

$ 20.00

$ 30.00

$ 35.00

BCA**

$ 3.00

$ 3.00

$ 3.00

$3.00

* entry fee is per event/per athlete

** Athletes who do not have an annual BC Athletics (BCA) competitive membership or are not with a 2018-19 BC Athletics School Club member school will be required to pay a $3.00 fee for a School Day of Event membership in order to take part in the meet.  To see if you or your school is covered, please click here for the 2018-19 BC Athletics School Club members

Entry Fees:                      

Entry fees can be paid:

  • online via credit card or debit card at trackie.reg site (plus applicable fees);
  • by cheque payable to “Kajaks Track & Field Club.” (payment must be received by Kajaks TFC to the Late Registration Deadline to guarantee entries). Please contact the Meet Manager Karen at info@kajaks.ca for any issues and/or questions.

Day of Event Entries:      

All Coaches and Athletes are asked to please review the Day of Event entries information below before the start of the meet.

  • Day of Event entries will only be accepted on the day of competition up to 1 hour before the start of the scheduled event. No entries will be accepted between the Late Entry Deadline (May 21, 2019) and before Day 1 of competition (May 24, 2019);

  • For Track Events, Day of Event entries will be accepted based on availability in the event. A list of event availability will be posted online at kajaks.ca/bcec prior to the start of the meet.  If an event is full, no Day of Event entries will be accepted.

  • For Field Events, Day of Event entries will be accepted based on availability in the event. Due to the length of some field events, the meet will impose capacity limits on certain events.  If the event has reached capacity prior to the start of the meet, no Day of Event entries will be accepted.

  • Day of Event entries will only be accepted 1 (one) hour prior to the scheduled start of the event.

  • Day of Event entries will only be accepted at the Registration Table located in the Arena at the north end of the homestretch grandstand. Payment ($25.00 for individual entries / $35.00 for relay teams) must be paid before the entry will be accepted.

Packet Pick-Up:              

Registration packets (with competition numbers and other information) will be available for pick up at the Registration Desk located in the Arena to the north of the homestretch grandstands starting 1:00 PM Friday May 24, 2019 until the end of the meet.  Coaches and/or Teachers with teams will pick up the team packet for their entire team and will be responsible for handing them out to athletes.

Age Groups

 

Girls

Boys

Grade 3

2010

9Y

Grade 3

2010

9Y

Grade 4

2009

10Y

Grade 4

2009

10Y

Grade 5

2008

11Y

Grade 5

2008

11Y

Grade 6

2007

12Y

Grade 6

2007

12Y

Grade 7

2006

13Y

Grade 7

2006

13Y

 

Eligible Events            

The BC Elementary Track & Field Championships follows the BC Athletics Technical Specifications Manual.  For a list of events, please see APPENDIX A.


Entries Info

Accepted Entries            

Entries are done by Year of Birth (YOB).  Athletes may only enter events in their own age category.  Please see the BC Athletics Technical Specifications Manual for technical specifications by age. There is NO provision for athletes to compete in events below their age division.  Where an event is not offered, they may enter in the next highest category if that category is noted for the age/gender in the BC Athletics Technical Specifications.  Please also note the following restriction(s):

300m Event: The 300m is for 2007 and 2006 athletes only.  Younger athletes will not be permitted to enter this event.

4 x 200m Mixed Relay: The 4 x 200m Mixed Relay is for 2006, 2007 and 2008 athletes only. Younger athletes will not be permitted to enter this event.

Changes                       

No changes will be permitted after Late Registration closes – 3:00PM Wednesday May 21, 2019.

Event Seeding                

There is no seeding in the sprint events.  All lane assignments are done by lane draw.  We will attempt to ensure all the athletes from one school do not run in the same heat. The volume of entries in each age category will ultimately determine our ability to do that.  There is seeding in the distance events where more than one heat is necessary.  Seed times should be from races run this season.

Competitor Numbers     

Each athlete will have a competition number (bib number). Numbers must be worn on the front for all individual events.  Relays will be run without competitor numbers for athletes running the first, second and third leg of the relay.  The final leg runner must have their competition number.  It is assumed that team members will be wearing team shirts/uniforms.


Competition Info

Schedule of Events       

The meet will provide a TENTATIVE schedule of events for the meet to be posted online at www.kajaks.ca/bcec in April.  A FINAL schedule will be posted 8:00 PM Wednesday May 22ND prior to the start of the meet.  Please note we will make every effort to run on schedule and, if time permits, the meet will run no more than 20 minutes ahead of schedule.

*Rain:  The meet will go on as planned Rain or Shine.  For safety, rain may cause the High Jump to move indoors to the arena.  If this is the case, some High Jump events may need to be moved later or to the next day. 

Heat Sheets                  

Heat sheets will be made available online at www.kajaks.ca/bcec prior to the start of the event.  Updated heat sheets will be posted in the arena and in areas around the stands each day of competition.

Results                           

Results will be posted online at www.kajaks.ca/bcec after the completion of each competition day.  Results will also be posted in the Arena 30min - 45min after the completion of an event barring any protests. Final Combined results will be posted online after the completion of the meet on Sunday.

Protests                          

Protests must be submitted in writing using the Official Meet Protest Form (see: APPENDIX C) to the Meet Director and the JURY OF APPEAL within 30 minutes from the posting of the results of the event in question.  A $25.00 protest fee is to accompany all protests.  If the protest is upheld, the protest fee will be returned.  Protests can only be submitted by a team or club coach.  For unattached athletes, or athletes who do not have a coach present at the meet, parents may submit a protest.  Violation of this rule will result the protest not being accepted.

Jury of Appeals              

A jury of appeal consisting of three competent and qualified persons will be available for decisions arising from protests.  All Jury of appeal decisions are final

Event Specifications       

For a complete list of event specifications (hurdle heights, implement weights etc…) please consult the BC Event Technical Specifications. [Appendix A – page 11 / Appendix D – page 16].

Event Check in             

It is recommended that all coaches, parents and athletes arrive to the meet no less than 1 hour before the scheduled start of their event.

All athletes will be called to check in by the announcer.  Athletes will receive 1st, 2nd and Final calls, so please listen carefully to all announcements.  Athletes will be called by their gender, year of birth and event.

Track Events

Athletes competing in all track events will be called to the check-in at the marshalling tent located on the south end infield of the track.

Example: “This is the first call for Girls 2006 100m. Please make your way to the marshalling tent to check in for your event.”

Relay Events     

Relay events will follow the same check-in procedure as track events.  Please be sure that all relay team members are present at check-in.

Field Events

Athletes competing in all field events will be called to check-in at the site of their event (example: long jumpers will check in at the long jump pits).

Example: “This is the second call for Boys 2010 Shot Put.  Please make your way to your event to check in.”

Athletes must have their competition numbers upon check in.

Marshalling:                    

For Track events and Relays all athletes must check in at the Marshaling tent located at the south end infield of the track.  Coaches and Parents may escort their athletes to the Marshaling tent.

After athletes check in at the marshalling tent, they are required to remain in the marshaling area prior to the start of their event.  Athletes are asked to please stay in the marshalling area.  Parents and Coaches may assist with their athletes in the marshaling area.

Once checked in, Meet Marshals will escort athletes to the start line for their event prior to the start of their event heat.  PLEASE NOTE: When the event is called and athletes are marshalled (marched) to their event, PARENTS AND COACHES MAY NOT ACCOMPANY THEIR ATHLETES FROM THE MARSHALLING AREA.

Do not send your athlete to the marshalling tent unless they are called by the announcer.  They will be sent away to prevent overcrowding.

Be sure that athletes have their competition number with them at the marshalling tent.  They will not be able to check in without it.

In addition to having their competition number with them, athletes should be warmed up and ready to run.  Sweats can be worn until the starter gives the command “Sweats off.” After your race, please return immediately to claim your clothing.             

Conflicting Events        

Due to the volume of entries, Track events will not be delayed.  In cases where track events and field events are in conflict (going at the same time), athletes are asked to check in at their field and track event. Then, return to your field event and continue competing.  Have someone from your team or family monitor the progress of the races and then come back and get you in time for your race.  After your race, return immediately to your field event.  If you return after the end of a round and the next round has started, missed attempts from previous round(s) will not be made up.  If the event is over, the event is over.  Please plan and prepare accordingly.

Missed Events   

Athletes and coaches are reminded that there will be no refunds for athletes who miss their event(s).  No exceptions.

Correct Technique         

For their own safety, it is strongly recommended that athletes know the correct technique before entering technically complex events like field events or hurdles. Coaches and athletes are encouraged to contact a local track & field club if they have questions.  To find the nearest club please head over the BC Athletics Club Finder.

Track Events:                  

All Track events will take place on Clement Track.  New in 2019, All Track events will be run as Timed Finals.

Prior to the start of the race athletes will be given instructions by the meet starters.  Once instructions have been given, athletes will be asked to remove any sweats or warm-ups and ready themselves for the race.

Starter Info 

The Starter will give 3 commands to start the race: “On your marks……Set…….Bang”

Starting Blocks

Blocks are not to be used for all Track events.

False Starts

One (1) false start by an athlete in a race shall be charged to all athletes in that specific race. A second (2nd) false start shall result in the disqualification of the athlete.

Relay Events                 

All Relay events will take place on Clement Track.  New in 2019, All Relay events will be run as Timed Finals.

BCA Clubs                  

BC Athletics Club teams will be allowed to run exhibition teams in the 4 x 100m, Mixed 4 x 200m, Sprint Medley Relay (SMR), Multi Age 4 x 100m and Mixed 4 x 100m.  Only school teams will be eligible for awards.

Filling Spots                 

In instances where relay teams require additional runners from a younger age group (fill spots), the team will be entered in the category age of the oldest athlete on the team.  Coaches are reminded that athletes filling spots must be eligible to run the distance of their relay leg per the BC Athletics Technical Specifications Manual.

Mixed Relays                  

The Mixed 4 x 100m Relay and Mixed 4 x 200m Relays are mixed gender, single age category relay events.  Each tram must be made up of 2 boys and 2 girls.  Athletes can run in which ever order they prefer.  These relays are NON-SCORING events.

Mutli-Age Relays            

The Multi-Age 4 x 100m Relay is a single gender, multi age category relay event in which each leg is run by a different aged athlete.  Athletes eligible for this race must be born between 2006 and 2010.  Athletes must run from youngest to oldest.

Sprint Medley Relay       

The Sprint Medley Relay (SMR) is single gender, single age group event in which athletes run the following distances in the following order: 200m, 200m, 200m, 600m. Please note in previous year this was mistakenly referred to as DMR (Distance Medley Relay).

Other Relays                    

All other relays will be run as single gender, single age category events. 

 

Field Events (Jumps)     

Horizontal jumping events (Long Jump) will take place on the long jump runway located to the west of Clement Track, opposite the grand stands.  Vertical Jumps (High Jump) will take place on the High Jump apron/area located on the north side of Clement Track.

Attempts                     

In the Long Jump, athletes will receive 1 practice attempt and 3 competition attempts over 3 rounds.  In the High Jump, athletes will receive 3 attempts per height per BCA and IAAF rules.  REMINDER: If an athlete is not present by the end of the round, the athlete will forfeit that attempt.

Minimum Distances

In the Long Jump event, a minimum distance will be enforced.  If an athlete does not reach or surpass the minimum distance in their first 2 attempts, officials will mark the 3rd legal attempt even if it is below the minimum standard. Please see below for the minimum distances for each age group and gender:

Minimum Distances for Long Jump

YOB

2010

2009

2008

2007

2006

Girls

2.30m

2.80m

2.90m

3.00m

3.20m

Boys

2.50m

2.90m

3.10m

3.30m

3.50m

High Jump                     

Progressions in all High Jump events will be used during the meet.  The following progressions will be used:

High Jump Progressions

YOB

2009

2008

2007

2006

2005

Girls

0.80m

0.90m

1.00m

1.05m

1.15m

Boys

0.85m

0.95m

1.05m

1.10m

1.20m

                                      

Field Events (Throws)                   

All Throwing events (Shot Put and Discus Throw) will take place at the Collier Throws Centre located at the North end of the track, north of the high jump apron, behind home plate at Latrace Baseball Field.             

Attempts                         

In both throwing events (Discus and Shot Put) athletes will receive 1 practice attempt and 3 competition attempts. 

Minimum Distances       

In the throwing events, minimum distances will be enforced.  If an athlete does not reach or surpass the minimum distance in their first 2 attempts, officials will mark the 3rd legal attempt even if it is below the minimum standard. Please see below for the minimum distances for each age group and gender:

Minimum Distances for Shot Put

YOB

2009

2008

2007

2006

2005

Girls

2.50m

3.00m

4.00m

5.00m

6.00m

Boys

2.50m

4.00m

5.00m

6.00m

7.00m

 

Minimum Distances for Discus Throw

YOB

2009

2008

2007

2006

2005

Girls

n/a

n/a

8.00m

10.00m

13.00m

Boys

n/a

n/a

10.00m

12.00m

16.00m

 

Proper Technique           

Coaches and athletes are asked to please review proper throwing technique for the Shot Put event. Please note that the shot (implement) cannot leave the athlete’s neck prior to the release (throw). This would result in the athlete throwing the shot (implement) as opposed to putting (push) and would thereby be deemed a foul throw.  For more information on proper throwing technique, please watch this video: Little Athletics Getting Started Circle Throws.

 


Awards Info

Individual Awards                     

Athletes in individual events are eligible for the following awards:

Hurdle Events & Relays           

  • Medals for Top 3 finishers
  • Ribbons for 4th – 8th place finishers

All Other Events

  • Medals for Top 3 finishers
  • Ribbons for 4th – 16th place finishers

Individual Award Pick-Ups

Coaches/Teachers for all school teams can pick up their accumulated awards at the end of the meet each day (athletes competing for their schools will receive their awards from their coach).  There will be no mailing out of awards.  Please have someone come by at the end of the meet to pick up your package.  Athletes who are not competing for their school may pick up their awards 30 minutes after the results have been posted.

Team Awards                               

All School teams are eligible for the following awards:

  • The BCEC Team Trophy (Overall meet winner)
  • The Top Girls Team Plaque
  • The Top Boys Team Plaque
  • The Top Public Schools Plaque
  • The Top Non-Lower Mainland School Plaque

Points for team awards will be awarded as follows:

1st

10 pts.

5th

4 pts.

2nd

8 pts.

6th

3 pts.

3rd

6 pts.

7th

2 pts.

4th

5 pts.

8th

1 pts.


Team awards will be available for all team award winners upon the completion of the meet.  Team awards must be picked up by a team coach.                


Additional Info.

Medical   

There will be a medical tent located next to the Marshaling tent at the south end infield of Clement Track.

Merchandise                  

There will be a New Balance Vancouver Pop-Up store in the arena throughout the event.  Athletes! Stop by with your Competition Number to receive an additional 15% off some cool gear!

Official BCEC T-Shirts will be available at the STGE tent located on the grass area to the east of the 100m straightaway.  For athletes wishing to have their names printed in the T-Shirt, STGE will be preselling shirts online.  Details to follow soon!

Lost & Found                  

A Lost and Found will be located at the Packet Pick-Up desk inside the arena at the north end of the stadium.  Items remaining after the completion of the meet will be donated.

Concession                    

The concession stand will be located behind the grandstands.  Be sure to stop by for some tasty snacks and beverages.

BBQ                                

We will be having our world famous Kajaks BBQ again this year.  The BBQ is located on the south side of the grandstand.

Sponsorship                   

We’re always on the lookout to partner with other great and like-minded organizations! If you are interested in backing this great event, please contact our head of sponsorship Lanie Man at donateto@kajaks.ca.

Track Rascals 50m     

The BCEC will be hosting a 50m Track Rascals Dash for all kids ages 3-8 years old.  Cost for race entry is by $10.00 donation.  All proceeds from the race will be donated to KidSport Richmond to help kids access sport.

Parking

There will be parking available at:

  • Free Parking at Clement Track (see: Parking below);
  • Free Parking at Richmond Public Library (east of Clement Track behind the arenas);
  • Free Parking at Richmond City Hall starting Friday at 5:00pm through the weekend;
  • Paid Parking at The Caring Place located in the south east corner of Minoru Blvd and Granville Street;
  • More parking options to be made available to please check back.
  • Warning: Do not park at Richmond Centre mall for over 3 hours as you will get ticketed.

Directions                       

From Hwy 99:

  • Heading North on Hwy 99;
  • Take 1st Exit on right after the Massey Tunnel;
  • Merge on to Steveston Highway and Head West;
  • Make Right on No. 3 Road and Head North;
  • Make Left on Granville Street and Head West;
  • Clement Track will be on your Right.

From Hwy 91:

  • Heading West on Hwy 91;
  • Merge on to Alderbridge Way and Head West;
  • Make Left on Minoru Blvd and Head South;
  • Make Right on Granville Street and Head West;
  • Clement Track will be on your Right;

Traffic Advisory!  Please note that there is substantial construction on Gilbert Road between the Dinsmore Bridge (from YVR) to Granville Street due to water main and sewage replacement.  Left and Turns are not permitted in construction areas.  Please avoid if possible.