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The Kajaks Track & Field Club will be strictly adhering to the following guidelines set forth by the
Athletics Canada “Back to Track” Task Force, BC Athletics Return to Sport Plan and the viaSport Return
to Sport Plan. We will also ensure that we abide by any guidelines set forth by the National and Provincial
Health Ministry. The Kajaks Track & Field Club Return to Sport Plan will include all guidelines set forth by
the above named organizations and will work to provide safety procedures that match, and in some cases
exceed, those recommendations. To provide the safest possible training environment, the Kajaks Track &
Field Club will be constantly assessing training sessions for all programs.


The purpose of this document is to provide Kajaks Track & Field Club members with information
pertaining to training/practice sessions as COVID-19 restrictions are updated and we implement
these updates to new training parameters. Guidelines set forth in this document will be in use for all
training/practice sessions. The guidelines and policies in this document will be updated as we
receive guidance from the National and Provincial Government, City of Richmond, WorkSafe BC,
viaSport and BC Athletics. Please note that resumption of club programs and training groups may
not be linear as increased restrictions may be required because of changing conditions during the
COVID-19 pandemic. We appreciate your patience, and we will be sure to keep the lines of
communication open as we move forward. We are looking forward to seeing our #KajaksFam
members again soon.


The guidelines included in this document are intended to be used for the purposes set out in the
document. While we aim to provide relevant and timely information, because information known about
COVID-19 is ongoing and recommended health and safety measures can rapidly change, no guarantee
can be given as to the accuracy or completeness of any information provided in these guidelines. It is
important to note that the guidelines are not legal documents and are to be used as a guide only. They
are not a substitute for actual legislation or orders of the Provincial Health Officer. In the event of an
ambiguity or conflict between the guidelines and the Public Health Act, regulations, or orders
thereunder, the Act, regulations and orders prevail. All members of the Kajaks Track & Field Club should
comply with the requirements of the provincial and local government and health officials in terms of
public gatherings and sporting events when determining when it is safe to return to activities. Nothing in


these documents are intended to provide legal advice. Do not rely on these documents or treat them as
legal advice.



Before being permitted to return to training/practice BC Athletics requires athletes (and their parents if
athlete is under 18 years of age) to complete the following documents:
1a. Informed Consent and Assumption of Risk Agreement – to be signed by the parent/legal
guardian of athletes under the age of 18 years).
1b. Release of Liability, Waiver of Claims and Indemnity Agreement – to be signed by athletes over
the age of 18 years).
2. COVID-19 Questionnaire, Attestation and Participant Agreement*
3. Update of member contact information including address, personal email and phone number.

*Note: You should have already received an email from Athletics Canada with the link to these
documents. If you have not received this email and you wish to return to training please contact
our Club Manager (Karen) at



Before being permitted to return to training/practices, the Kajaks Track & Field Club requires athletes  (and their parents if under 18 years of age) to complete the following document: 

4. The Kajaks Track & Field Club Return to Sport Plan Acknowledgement (provided at the end of  this document. Athletes or parents/legal guardian can print, sign, scan and submit this document  via online form at:


If you are having any issues, please contact our Club Manager (Karen) at  

The Kajaks Track & Field Club Return to Sport Plan Acknowledgement Form must be submitted prior to  the start of the practice/training session. Coaches will not have this form onsite to limit transmission.  Items 1 through 4 must be completed. Athletes who have not completed these 3 items will not be  admitted to training/practice sessions until their forms have been signed and it is determined that they  are symptom-free and low risk.


All coaches, administrative staff and parents performing any official volunteer capacities (ie: Board of  Directors, JD Coordinator) must comply with all guidelines, waivers and acknowledgment requirements prior to returning to returning to club operations. Details will be communicated directly to those  individuals. 



Training will take place in various locations. For Masters and Athlete Development programs, individual  coaches for those training groups will set and communicate new training times and training locations. For  Junior Development programs, new training locations, dates and times will be communicated through  the Club Manager (Karen) and/or the JD Coordinator (TBD). Once the City of Richmond certifies us, we  will begin to notify athletes.  

There will be LIMITED USE TO NO USE OF PUBLIC WASHROOMS at training facilities, so athletes are  please asked to prepare accordingly and are strongly encouraged to use their home washroom  immediately prior to departing to any training/practice session. 


In accordance with Athletics Canada and BC Athletics guidelines, and to reduce the risk of spreading  COVID-19, training/practice groups sizes at any given practice will adhere to the 19 PLUS 1 rule which is that training/practice sessions must not exceed 20 individuals (19 athletes + 1 coach), Junior  Development ratios are 10 to 1. In some instances training/practice groups will need to be scheduled in  multiple sections. In those cases, coaches or staff will notify you of which groups you will train in over the  next few days and we will try to keep athletes in the same training group/day for continuity. 

Athletes age 22+ and Masters Athletes are only permitted to train in groups with a reduced number of  participants: 

∙ Two people may engage in indoor sports with one another 

∙ Four people may engage in outdoor sports with one another. 


In training/practice sessions utilizing shared equipment, staff will be provided with the necessary cleaning  and sanitizing equipment to help prevent cross contamination. This cleaning equipment will be used  primarily for equipment and not for personal use.

Where possible athletes will be assigned the same set of equipment to use throughout a practice so the  cleaning and sanitizing can be done at the beginning and end of the practice. 


Prior to the start of each training/practice session, each athlete (or parent if athlete is under 18 years of  age) must complete the following within a 4 hour window of the scheduled start to practice: 

1. Indicate your (or your athlete’s) intent to attend practice via TeamSnap. 

2. Complete the Team Snap Daily Health Check on the day of practice by accessing it through  Team Snap practice reminder (available at 8:30am on the day of practice). 

3. Pack the necessary items for practice including any Personal Protective Equipment (PPE). 

Please note the KajaksTFC Team Snap DAILY HEALTH CHECK sreening tool must be completed before  each and every training/practice session. A how-to guide for the Daily Health Check tool is available by  emailing


The following individuals WILL NOT BE PERMITTED to attend training/practice sessions or training  venues and they must inform the club: 

∙ Any person who is experiencing any symptoms of COVID-19 (example: fever, cough, sore throat,  runny nose, headache, or shortness of breath). If these symptoms begin while at a training venue  or within 14 days of having attended a training venue, the individual must leave immediately and  contact their local public health office for recommendations.  

∙ Any person who receives a diagnosis of COVID-19. Individuals must comply with the current  mandated self-isolation policy as per the BC Ministry of Health. These can be found online at;  

∙ Any person who has been told to self-isolate at home; 

∙ Any person who lives in a home or has been in close contact with someone who has been instructed to self-isolate at home;  

∙ Any person who has arrived in British Columbia from outside of Canada within the last 14 days as  they are mandated to self-isolate and monitor for symptoms for 14 days upon their arrival; 

Any individual who has attended practice and later develops symptoms or is instructed to self-isolate  must immediately notify the club. Athletes and parents/legal guardians can email the Club Manager at

SYMPTOMS OF ILLNESS ARISING DURING TRAINING/PRACTICE SESSIONS Should an athlete develop symptoms of COVID-19 during practice:

∙ That individual will be separated immediately and will wait in a designated location until their  parent/legal guardian picks them up;  

∙ The coach should contact the athlete’s emergency contact immediately and request they pick up  the athlete as soon as possible.  

▪ Understanding that it may not be feasible for parents to arrive immediately, the athlete  will be quarantined away from the other athletes, but near the group so that the coach  can keep an eye on the athletes 2 meters away. If multiple athletes show symptoms, they  will be quarantined near the group within a safe distance so the coach(es) can monitor. 

Should a coach develop symptoms of COVID-19 during practice: 

∙ The practice session will be immediately terminated; 

∙ The athletes’ parents will be called and requested to pick up their children as soon as possible; ∙ Athletes will sit and wait in a designated area while maintaining at least a 3 metre distance from  other athletes as they await transportation home. 


All training/practice participants (athletes, coaches, designated parent volunteers, administrators) must  maintain a 3 meters distance from all other training/practice participants, other recreational users, and  members of the general public at all times. This includes: 

∙ Upon arrival at practice; 

∙ During warm-up runs; 

∙ During intervals/reps; 

∙ Stretching; 

∙ Core or strength activities; 

∙ Prior to leaving; 

∙ Travelling to and from practice (example: car-pooling with persons who do not live in your  household has recently been allowed, but masks should be worn in this situation). 

No spectators are allowed in the vicinity of any Kajaks TFC practice at this time. 

JD Parents who are in the park to escort their athletes to and from practice, but should be careful to stay  3 metres from other parents, coaches and athletes and plan to arrive close to the beginning and the end  of practice to avoid lingering in the training area.  

Participants should aim to arrive at the facility no earlier than 5 minutes prior to the scheduled start time  of their practice. They should be required to leave 5 minutes after the scheduled end-time of their  practice. 

To avoid overcrowding a facility and compromising the health and safety of practice participants, we will  be limiting the number of training groups we schedule to practice at any one time. For this reason, family  members will be asked to stay back from the practice area and maintain social distancing from athletes  and other parents. 

Depending on the facility and number of training groups that day, we may ask members to be dropped  off and picked up at specific entrances or locations at the facility so as to reduce the risk of cross contamination between training groups. 


All participants are encouraged to bring their own hand sanitizer to each practice. Coaches will have  hand sanitizer as a backup. Athletes and Coaches are encouraged to use the hand sanitizer frequently. 

Participants will be required to sanitize their hands for at least 20 seconds at the following times: 

∙ Upon arrival to practice 

∙ Before using any club equipment 

∙ After using any club equipment 

∙ Before departing from the practice 

∙ Any other time your coach requests 

You will not be required to wear personal protective equipment (PPE) to practice. Should you choose to  wear PPE, you must ensure that you safely dispose of disposable PPE or disinfect reusable PPE prior to  returning to the next practice.  

Participants must practice good hygiene, including: 

∙ Not touching their face (especially eyes, nose and mouth) 

∙ Sneeze only into the crease of their elbow 

∙ Not sharing any food or drinks (including water) with other participants 

∙ Not high-fiving or elbow bumping other participants 


No social gatherings of any size with anyone other than your core bubble. Training and Competitions are  not deemed a “Social Gathering” however, athletes should arrive at their scheduled time for training and  leave as soon as it is completed. (A core bubble are the people you spend the most time with and are  physically close to. For some people, their core bubble is their immediate household. For others, their  core bubble may contain a partner, relative, friend or co-parent who lives in a different household.)  

∙ Avoid having athletes change training groups from day to day or week to week ∙ Track attendance. Note who shows up to practice and when your practice occurred ∙ ***Parents can continue to carpool kids to and from approved training sessions and  competitions. 

∙ No spectators are allowed at any sport activities under the order. The only people allowed to  attend sport activities are those that provide care to a participant or player. For example,  providing first aid.


From November 19, 2020 at 10:00 pm to February 5th 2021 at 12:00 pm travel into, out, and between  communities should be limited to essential travel only. Travel to, from and between communities for  athletic competitions is prohibited. It is the expectation of Kajaks TFC that our membership will comply  with the intent of this Order. 

Athletes are permitted to travel to and from their home club if their home club is outside of their  immediate community. Ie: athlete who lives Fraser Health region but trains with Kajaks in Richmond  every week. 


High performance athletes are not included in the order. To qualify as a high performance athlete, you  must be: 

∙ Identified by the Canadian Sports Institute Pacific as a high performance athlete affiliated with an  accredited provincial or national sports organization 

∙ Already training in B.C. 

∙ Continuing to follow the safety guidelines of your provincial sports organization 


Clubs or training groups in the Province of BC that organize or operate indoor fitness training are able to  resume training but must follow the requirements of “Public Health Guidelines for Group Low Intensity  Exercise.” These activities can be replaced with individual exercise or practice that allows everyone to  maintain a safe physical distance. These include training for: 

∙ These activities can only be conducted indoors if everyone is able to maintain a safe physical  distance. 

∙ No person may attend as a spectator at an indoor sport activity unless this is necessary to provide  care to a participant. (i.e. first aid) 

∙ Masks are now required for everyone in all public indoor settings provincial-health-officer/covid-19/covid-19-public-health-guidelines-low-intensity-exercise.pdf 

Where possible all other training should continue to be held outdoors. This includes: 

∙ Sprinting, Running, Jogging 

∙ Hurdles 

∙ Circuit Training 

∙ High Jump, Long Jump, Triple Jump, Pole Vault (Indoors or Outdoors) 

∙ Hammer Throw, Discus Throw, Shot Put, Javelin (Indoors or Outdoors) 

∙ Any activity that increases the respiratory rate


Masks are now required for everyone in all public indoor settings and workplaces. People who cannot put  on or remove a mask on their own are exempt. This include: 

∙ Community Centres 

∙ Recreation Centres 


No spectators are allowed at any sport activities under the order. The only people allowed to attend  sport activities are those that provide care to a participant or player. For example, providing first aid. 


In the event that an athlete is non-compliant with the terms and spirit outlined in this document, to the  point where their coach or club administration feel they are compromising the safety of others, they will  be asked to leave the practice. 

The athlete would then only be allowed to attend future practices once the coach and club administration  is satisfied that the athlete no longer poses a threat to the safety of others. If the athlete does not meet  the level of satisfaction pertaining to the terms and spirit outlined in this document, the athletes will be  dismissed.  

In the event that a coach or entire training group is found to be non-compliant with the terms and spirit of  this safety plan, their practices may be suspended. In the event that a coach continues to breach the  terms of this safety plan, they will be dismissed by the Kajaks Track & Field Club and reported to BC  Athletics. 


Coaches, athletes and parents should understand that once they return to group training, they will likely  receive a wide range of reactions from members of the general public. Members of the public will differ  in their beliefs, attitudes and comments toward any athletes returning to training in a group environment. 

In this regard, coaches and athletes should hope for the best but prepare for the worst. Athletes may  receive unsolicited comments that are negative, judgmental, and/or offensive. Should this occur,  coaches and athletes should not take any comments personally and attempt to ignore them as best they  can. If an incident arises please feel free to report the incident using the Kajaks Track & Field Club Online  Incident Report

It is important for coaches and athletes to understand that COVID-19 has had wide ranging impacts on  people in their communities. While some are coping well, others may be experiencing hardship. It is,  therefore, important not to judge, condemn or retaliate towards and unwanted comments, but rather act  with empathy and respect for what they may be going through. 

Should any member of the public make persistent comments or be disruptive for an extended period of  time, the coach should request they leave. Should the individual(s) not comply, the coach may: 

∙ Relocate the group (if possible) 

∙ Call the RCMP non-emergency line at (604) 278-1212 

∙ Terminate the practice at their discretion 

If this occurs, coaches are asked to please fill out an incident report using the Kajaks Track & Field Club  Online Incident Report. 


Individuals with health and safety concerns will be encouraged to report those concerns via any one of  the following mechanisms: 

∙ Speaking to their individual coach 

∙ Emailing the Head Coach (

∙ Emailing the Club Manager (

∙ Emailing the Club Board of Directors President (


As explained on page 2 The Kajaks Track & Field Club Return to Sport Plan Acknowledgement must be  completed before any athlete or coach will be permitted to train with the club. Athletes or parents/legal  guardian can print, sign, scan and submit this document via online form at:

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